This platform runs abstract and grant submission, peer review, programs, registration and event websites for medical and scientific societies. Each society (an "organization") controls its own events and data. We run the platform for them.
What we keep
- Your account: email address, name and institution. You sign in with a code sent to your email; we never store a password for you.
- What you submit: abstracts, grant applications, uploaded files, co-author details and any answers the form asks for.
- Reviews you write, if you are a reviewer.
- Registration details: ticket, badge name, institution, dietary or accessibility notes, payment status. Card payments are handled by Stripe; card numbers never reach this platform.
- Records of emails sent to you and of organizers' actions (an activity log), so mistakes can be traced and fixed.
Do not submit patient information. The platform is not designed or approved for protected health information.
Who can see it
- The organizers of the event you took part in. Each organization sees only its own events; the database itself enforces this.
- Reviewers see the submissions assigned to them, without the authors' names when the event uses blinded review.
- The small platform team, to run and support the service.
We do not sell your data or use it for advertising.
How long
Event records are kept for as long as the organization needs them (for example, to publish a program or run next year's meeting). Backups are encrypted and kept for a limited time.
Your choices
- Download your data at any time from Your account.
- Turn on two-step login there to protect your account.
- To correct or delete your data, contact privacy@plenaryapp.com.